Scientific conferences don\u2019t just have to be about work and research; they can also be enjoyable experiences. As a conference organiser, it\u2019s crucial to consider the overall experience: how can the conference days be structured so that participants stay energised and engaged throughout the event?<\/p>\n
\u2022\u00a0Start with coffee:<\/strong>\u00a0A coffee break allows participants to unwind after their journey before diving into the scientific programme.<\/p>\n \u2022\u00a0Consider background music in the conference halls:<\/strong>\u00a0Calm background music can positively influence the atmosphere and help participants relax during breaks.<\/p>\n \u2022\u00a0Dynamic music for speakers:<\/strong>\u00a0Could the speaker entrance be accompanied by dynamic music, like in live events? It\u2019s an instant energy boost for both the speaker and the audience.<\/p>\n \u2022\u00a0Good food = good mood:<\/strong>\u00a0Healthy, energising food is essential. Ensure that meal breaks are not too long and that water and coffee are available throughout the day.<\/p>\n \u2022\u00a0Take breaks:<\/strong>\u00a0Allow enough time for transition from one session to the next without rushing. Coffee and lunch breaks should be long enough for networking and exchanging ideas with colleagues.<\/p>\n \u2022\u00a0Use music to stay on schedule:<\/strong>\u00a0Play music as a cue when the session time is coming to an end. Gradually increasing music volume can help speakers wrap up their presentations.<\/p>\n \u2022\u00a0Vary the programme:<\/strong>\u00a0Include different types of sessions \u2013 keynote speeches, shorter talks, debates, panel discussions, workshops and demonstrations \u2013 to keep things interesting.<\/p>\n \u2022\u00a0Engage attendees:<\/strong>\u00a0Allow speakers to prepare polls in advance and share the polls with the audience through the conference app during their session. Ask participants to post questions for the keynotes through chat. Organise a best poster vote.<\/p>\n \u2022 Poster sessions and commercial exhibitions:<\/strong>\u00a0If part of your conference, ensure there\u2019s time to visit them. A glass of wine and some snacks while viewing posters after the day\u2019s sessions can keep attendees engaged and mingling at the venue.<\/p>\n \u2022\u00a0Commercial exhibitions:<\/strong>\u00a0Commercial exhibitions not only enrich the conference experience but also provide essential financial suppor. Ensure there\u2019s time for participants to explore the exhibition.<\/p>\n The goal is to have satisfied conference participants who leave not only with new knowledge and insights but also having enjoyed the experience, great food, and smooth arrangements.<\/p>\n Aboa Events helps design conference experiences that blend expertise with enjoyment. Get in touch when planning your next scientific conference!<\/p>\n","protected":false},"excerpt":{"rendered":" Scientific conferences don\u2019t just have to be about work and research; they can also be enjoyable experiences. As a conference organiser, it\u2019s crucial to consider the overall experience: how can…<\/p>\n","protected":false},"author":1,"featured_media":9260,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[256],"tags":[],"class_list":{"0":"post-9285","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-insights-en"},"_links":{"self":[{"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/posts\/9285","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/comments?post=9285"}],"version-history":[{"count":2,"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/posts\/9285\/revisions"}],"predecessor-version":[{"id":9288,"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/posts\/9285\/revisions\/9288"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/media\/9260"}],"wp:attachment":[{"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/media?parent=9285"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/categories?post=9285"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/certiaevents.fi\/en\/wp-json\/wp\/v2\/tags?post=9285"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}